March 20, 2020

Dear Homeowners and Community Members

Annual Meeting

On the guidance of the Association’s legal counsel and the approval of the Board of Directors, the Annual Election Meeting has been cancelled.

The meeting will be postponed for a minimum of two weeks in order to comply with the Governors stay in place order.  If the order to stay in place continues, we will look to live stream the opening and counting of the ballots by the inspector of elections on a date announced in advance to the community. (Board Members and Nominees would teleconference into the meeting and turn over to the inspector of elections to lead and tabulate the count.)  

The results would be announced and then posted by email, website, OCA-TV, and the community bulletin boards.  The organizational meeting would take place at a later date. 

Per the attorney, the inspector of elections determines the ballot cut-off day and time.  I have discussed this with Ken Rishe, and he has determined that ballots can be placed in the business office drop box up until 8:00 am Monday, March 23, 2020.

 

Employee Staffing

Additionally, on the guidance of the Association’s legal counsel and on the governor’s executive order and the critical infrastructure guidelines there is a legal argument for limited staffing of the business office and maintenance department.  Every attempt should be made to comply with the order, so the staff will be reducing /rotating shifts, beginning Monday, March 23, 2020. 

 

Residents can contact the business office between the hours of 9:00 am and 3:00pm daily.  The staff will accept work requests via phone, email and fax.  Priority and emergency requests will be scheduled and completed by a reduced team.  Low priority and long-term projects will be placed on hold until further notice.

 

Business Office Phone:  760.757.3937   Fax:  760.757.8177      email:  office@ocaoffice.org, maintenance@ocaoffice.org OR accounting@ocaoffice.org 

Please use the emails above in place of personal email addresses due to the fact that we will have a reduced staff,  The general mailbox addresses are monitored by numerous staff members. 

Thank you once again for your understanding.   Please stay safe and healthy!